Student Affairs Assistant

ID: ADM-0001 Department: Administration City: Brossard, Quebec

Job Description:

The student affairs assistant position is responsible for providing administrative and clerical support to the Admission and Academic team.


  • Be the first point of contact for student inquiries
  • Support the Student Affairs and Administration Department in all aspects of student files
  • Ensure the accuracy of COBA's student attendance data
  • Monitor and analyze student absence rates according to Milestone's policies
  • Manage the suspension and follow-up of students for non-payment or disability of the CAQ and study permit
  • Coordinate the retrieval of grades and exams from the Registrar and teachers
  • Coordinate all student group changes
  • Ensure the procedure for signing student contracts
  • Compose, correct and translate admission letters to be submitted to management
  • Compose, correct and translate students' communications
  • Receive and resolve student complaints with the concerned parties
  • Review policies and procedures related to the student life cycle
  • Support the finance department if necessary
  • Manage and coordinate student appointments with the administration
  • Assist with the procedure of opening student groups
  • All other duties delegated by the supervisor


  • Diploma of Vocational Studies (DEP) or Attestation of Collegial Studies (AEC) in administration
  • Minimum of two (2) years experience in a similar role
  • Excellent command of the French and English languages, both spoken and written
  • Very good command of the Office suite (Word, Excel, PowerPoint)
  • Knowledge of COBA software (an asset)


  • Complete group insurance available with the employer's contribution
  • Sick days and personal days paid each calendar year
  • Two weeks of winter vacation
  • Free coffee and tea
  • Free parking for all employees
  • The office is easily accessible by public transportation (8min walk from the Panama Terminus in Brossard)
  • Opportunity for growth within the organization
  • A multicultural and fast-growing environment

Position Type:
  • Full-time
  • Contractual
Position's language:
  • French
  • English
Work from Home: Yes
Payment type: Per hour
Salary: .To be discussed.